Form descriptions - Japan: O-Z

09.02.2017

One-Time Certificate for Japanese ADRs

One-time certification that provides information regarding Clearstream Banking's customer, stating that the customer will comply with the Clearstream Banking's relief/exemption at source procedure.

How many are provided?One per Clearstream Banking account.
Who completes it?Customer.
How often is it provided?Once. Valid until revoked.
When is it provided?Communicated per-payment via the Clearstream Banking tax notification.
Copy or original?Original required.

One-Time Certificate for Japanese Listed Equities, ETFs and REITs / One-Time Certificate for Japanese Listed Equities, ETFs and REITs - Own Assets

One-time certification that provides information regarding Clearstream Banking's customer, stating that the customer will comply with the Clearstream Banking's relief/exemption at source procedure.

The different versions of this one-time certificate are for use as follows:

  • One-Time Certificate for Japanese Listed Equities, ETFs and REITs is for use by customers that are not the sole beneficial owner of the securities in the account;
  • One-Time Certificate for Japanese Listed Equities, ETFs and REITs - Own Assets is for use by customers that are the sole beneficial owner of the securities in the account (proprietary assets).
How many are provided?One per Clearstream Banking account.
Who completes it?Customer.
How often is it provided?Once. Valid until revoked.
When is it provided?Listed Equities: at the latest, five business days after the first relevant income record date by 10:00 CET.

Listed ETFs and REITs: at the latest, three business days after the first relevant income record date by 10:00 CET.
Copy or original?Original required.

One-Time Certificate of Residence in Japan – Designated Financial Institutions

One-time certification that provides information regarding Clearstream Banking's customer, stating that, in its role as a Designated Financial Institution and by virtue of Article 8 of the Special Taxation Measures Law of Japan, the customer is entitled to exemption (full relief at source) from Japanese withholding tax on interest from JGBs, Samurai bonds, Japanese corporate bonds and municipal bonds.

How many are provided?One per Clearstream Banking account.
Who completes it?Customer.
How often is it provided?Once. Valid until revoked.
When is it provided?

JGB: Before the first investment.

Samurai bonds: At the latest, seven business days before the first payment, by 10:00 CET.

Japanese corporate and municipal bonds: Before the first investment.
Copy or original?Original required.

Payment Breakdown

A Payment Breakdown that provides information regarding the beneficial owner(s) and the respective DTT rate(s). The Payment Breakdown must be submitted via Clearstream Banking's Upload Beneficial Owner List facility.

How many are provided?One per Clearstream Banking account.
Who completes it?Customer.
How often is it provided?Convertible bonds: per payment and per ISIN.

Listed Equities, ETFs and REITs:
- Customer is sole beneficial owner: once. Valid until revoked.
- Customer is not sole beneficial owner: per payment and per ISIN.
When is it provided?Convertible bonds: at the latest, 10 business days before each relevant income payment date by 10:00 CET.

Listed Equities: at the latest, five business days after the relevant income record date by 10:00 CET.

Listed ETFs and REITs: at the latest, three business days after the relevant income record date by 10:00 CET.
Copy or original?Original required.

Payment Breakdown Confirmation Message

A SWIFT MT599 or CreationOnline free-format message is required from customers who are the sole beneficial owner of the Listed Equities (proprietary assets), stating that the Payment Breakdown uploaded via Clearstream Banking's Upload Beneficial Owner List facility on the respective date is valid until revoked.

How many are provided?One per Clearstream Banking account.
Who completes it?Customer.
How often is it provided?Once. Valid until revoked.
When is it provided?Listed Equities: at the latest, five business days after the relevant income record date by 10:00 CET.

Listed ETFs and REITs: at the latest, three business days after the relevant income record date by 10:00 CET.
Copy or original?Original required.

Power of Attorney to Clearstream Banking

The Power of Attorney is executed by the beneficial owner granting Clearstream Banking the right to request tax relief at source and a tax refund.

How many are provided?One per beneficial owner.
Who completes it?Beneficial owner.
How often is it provided?The original must be provided. Valid until revoked a
When is it provided?

Convertible bonds - Relief at source: at the latest, ten business days before the income payment date by 10:00 CET.

Convertible bonds - Standard refund: at the latest, three months before the statutory deadline.

Listed Equities - Relief at source: at the latest, five business days after the relevant income record date by 10:00 CET.

Listed ETFs and REITs - Relief at source: at the latest, three business days after the relevant income record date by 10:00 CET.

Listed Equities, ETFs and REITs - Standard refund: at the latest, three months before the statutory deadline.

Copy or original?Original required.

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a. For reclaims, the Power of Attorney must be notarised. If a Power of Attorney has been previously submitted for Relief at source, a notarised Power of Attorney should be submitted for the reclaim.

In case of customer holding third party assets, the Power of Attorney from the Beneficial Owner to Clearstream Banking should be supplemented with a Cover Letter signed by the Clearstream customer (two authorised signatories) and confirming that the signatures on the Power of Attorney are true and valid.

Per-Payment SWIFT MT599

A per-payment SWIFT MT599 confirmation, required for FTRO and/or TEFRA Samurai bonds, if there are any holdings on behalf of U.S. resident beneficial owners. The free-format message must include the Clearstream account number, payment date, ISIN code, name(s) and applicable holding(s) of the U.S. resident beneficial owner(s).

How many are provided?One per Clearstream Banking account.
Who completes it?Customer.
How often is it provided?Per payment.
When is it provided?At the latest, seven business day before each relevant payment, by 10:00 CET.
Copy or original?Original required.

Request to Clearstream Banking to Obtain Treaty Relief on Japanese Convertible Bonds

One-time certification that provides information regarding the Clearstream Banking's customer, stating that the customer will comply with the Clearstream Banking's relief/exemption at source procedure.

How many are provided?One per Clearstream Banking account.
Who completes it?Customer.
How often is it provided?Once. Valid until revoked.
When is it provided?At the latest, ten business days before the first income payment date by 10:00 CET.
Copy or original?Original required.

Samurai Bonds - One-Time Certificate of Residence in Japan - Corporations

One-time certification that provides information regarding Clearstream Banking's customer, stating that the customer holds Samurai bonds only on behalf of beneficial owners (including himself, if applicable) that are Japanese corporations (domestic corporation) residents in Japan for Japanese tax purposes.

How many are provided?

One per Clearstream Banking account.

Who completes it?

Customer.

How often is it provided?

Once. Valid until revoked.

When is it provided?

At the latest, seven business days before the first income payment, by 10:00 CET.

Copy or original?

Original required.

Samurai Bonds - One-Time Certificate of Residence outside Japan

One-time certification that provides information regarding Clearstream Banking's customer, stating that the customer holds Samurai bonds only on behalf of beneficial owners (including himself, if applicable) that are non-residents of Japan for tax purposes.

How many are provided?One per Clearstream Banking account.
Who completes it?Customer.
How often is it provided?Once. Valid until revoked.
When is it provided?At the latest, seven business days before the first income payment, by 10:00 CET.
Copy or original?Original required.

Samurai Bonds - Amendment Instructions

Should the customer's account, for which the One-Time Certificate of Residence outside Japan, One-Time Certificate of Residence in Japan - Designated Financial Institutions or the One-Time Certificate of Residence in Japan - Corporations “the One-Time Certificate” has already been received by Clearstream Banking, at any time contain securities that are not covered by the “One-time Certificate“ issued for the account, the customer will need to amend the “One-time Certificate“. To do so, the customer must send an Amendment Instruction.

How many are provided?One per Clearstream Banking account.
Who completes it?Customer.
How often is it provided?Each time the customer's account contains securities not covered by the One-Time Certificate issued for the account.
When is it provided?At the latest, seven business days before the first income payment, by 10:00 CET.
Copy or original?Original required.