Form descriptions - Japan

27.09.2017

The following is a list of the tax forms for use in the Japanese market according to the type of security holding to which they relate. In some cases, the forms are required in order to hold the respective security; in other cases, the forms are for use in the relief at source or standard refund procedures.

Government bonds (JGBs) - To hold:

  • Application Form;
  • Application Form for Amendment concerning Withholding Tax Exemption;
  • Notification Form for Withholding Tax Exemption (Partnership or Trust only);
  • Notification Form for Amendment concerning Withholding Tax Exemption (Partnership or Trust only);
  • Consent Letter for JGB Book-entry System operated by Bank of Japan;
  • One-Time Certificate of Residence in Japan – Designated Financial Institutions.

Corporate bonds and municipal bonds - To hold:

  • Application Form;
  • Application Form for Amendment concerning Withholding Tax Exemption;
  • Notification Form for Withholding Tax Exemption (Partnership or Trust only);
  • Notification Form for Amendment concerning Withholding Tax Exemption (Partnership or Trust only);
  • Consent Letter for Securities managed under Business Regulations on the Book-Entry System for Stocks and Corporate bonds;
  • One-Time Certificate of Residence in Japan – Designated Financial Institutions.

Convertible bonds - Relief at source:

  • Request to Clearstream Banking to Obtain Treaty Relief on Japanese Convertible Bonds;
  • Payment Breakdown;
  • Certificate of Residence;
  • Power of Attorney to Clearstream Banking;
  • Form 17 Attachment Form for Limitation on Benefits Article;
  • Declaration Letter.

Convertible bonds - Standard refund:

  • Letter of Request to Clearstream Banking for Reclaim of Withholding Tax on Japanese Securities;
  • Beneficial Owner Details List;
  • Certificate of Residence;
  • Power of Attorney to Clearstream Banking;
  • Form 17 Attachment Form for Limitation on Benefits Article;
  • Declaration Letter – U.S. Investment Fund;
  • Declaration Letter - <national> Pension Fund (applicable country-specific form);
  • Credit Advice.

Samurai bonds - Relief at source:

  • Samurai bonds – One-Time Certificate of Residence outside Japan;
  • One-Time Certificate of Residence in Japan – Designated Financial Institutions;
  • Samurai bonds – One-Time Certificate of Residence in Japan – Corporations;
  • Samurai Bonds – Amendment Instructions;

    plus, for customers holding FTROs and/or TEFRAs on behalf of U.S. resident beneficial owners:
  • Per-Payment SWIFT MT599;
  • IRS Form W-9.

Eurobonds following the ICMSA procedure - Relief at source:

  • Master Representation for Debt Obligations issued outside Japan before 1 April 2010;
  • Master Representation for Debt Obligations issued outside Japan on/after 1 April 2010;
  • Excluded Securities Notice;
  • Japanese Payment Handling Agent Certificate.

Eurobonds not following the ICMSA procedure - Relief at source:

  • Written Application for Tax Exemption from Japanese Withholding Tax.

Listed equities, ETFs and REITs - Relief at source:

  • One-Time Certificate for Japanese Listed Equities, ETFs and REITs/One-Time Certificate for Japanese Listed Equities, ETFs and REITs – Own Assets;
  • Payment Breakdown;
  • Payment Breakdown Confirmation Message;
  • Certificate of Residence;
  • Form 17 Attachment Form for Limitation on Benefits Article;
  • Declaration Letter;
  • Power of Attorney to Clearstream Banking.

Listed equities, ETFs and REITs - Standard refund:

  • Letter of Request to Clearstream Banking for Reclaim of Withholding Tax on Japanese Securities;
  • Beneficial Owner Details List;
  • Certificate of Residence;
  • Power of Attorney to Clearstream Banking;
  • Credit Advice;
  • Form 17 Attachment Form for Limitation on Benefits Article;
  • Declaration Letter – U.S. Investment Fund;
  • Declaration Letter - <national> Pension Fund (applicable country-specific form).

Japanese ADRs - Relief at source:

  • One-Time Certificate for Japanese ADRs;
  • Appendix A - For Exempt Pension funds resident in Netherlands, Switzerland, United Kingdom and U.S.A.;
  • Appendix B - Power of Attorney.

Individual form descriptions are provided in alphabetical sequence across three web pages.