Forms descriptions - standard refund - Czech Republic

11.01.2019

This paragraph provides information regarding the various tax forms to be completed in order to benefit from standard refund of withholding tax on income from Czech securities. The templates of the forms are available on our Tax Forms to use section.

Letter of Request for Reclaim

The Letter of Request should be provided by all customers wishing to introduce a Standard Reclaim.

It authorises Clearstream to process the reclaim with the Czech Tax Authorities on the customer’s behalf. Additionally, it specifies the payment details and beneficial owner information.

Who completes it?

Clearstream's customer

How often is it provided?

One per reclaim application

When is it provided?

Before the applicable standard refund deadline

Copy or original?

Original required

Credit Advice

The Credit Advice should be provided by all customers wishing to introduce a Standard reclaim.

It Identifies income payment details including the security type, gross amount of payment, date of payment and amount of tax withheld.

Who completes it?

Each intermediary financial institution between the beneficial owner and Clearstream Banking's customer.

How often is it provided?

One per reclaim application

When is it provided?

Before the applicable standard refund deadline

Copy or original?

Original required

Certificate of residence

The Certificate of Residence should be provided by all non resident beneficial owners (except International/Supranational organisation).

It must be issued in English or Czech by the beneficial owner’s local tax authorities. Additionally, it must cover the record date of the event for which it is to be used.

Who completes it?

The beneficial owner’s local tax authorities

How often is it provided?

Once per calendar year

When is it provided?

Before the applicable standard refund deadline

Copy or original?

Original required

Declaration of beneficial ownership

The Declaration of beneficial ownership should be provided by all beneficial owners, except the EU/EEA Pension funds and the International/Supranational Organisations.

It certifies the name and status of the beneficial owner.

How many are provided?

One per beneficial owner

Who completes it?

The beneficial owner

How often is it provided?

Once, valid for three years until 31 December of the third year

When is it provided?

Before the applicable standard refund deadline

Copy or original?

Original required

Declaration of EU/EEA Pension fund

This Declaration should be provided by beneficial owners being EU/EEA Pension fund.

It certifies the name and the pension fund status of the beneficial owner.

How many are provided?

One per beneficial owner

Who completes it?

The beneficial owner

How often is it provided?

Once, valid for three years until 31 December of the third year

When is it provided?

Before the applicable standard refund deadline

Copy or original?

Original required

Declaration of beneficial ownership of International and Supranational Organisation

This Declaration should be provided by beneficial owners being International / Supranational Organisation.

It certifies the name and International / Supranational Organisation status of the beneficial owner.

How many are provided?

One per beneficial owner

Who completes it?

The beneficial owner

How often is it provided?

Once valid for three years until 31 December of the third year

When is it provided?

Before the applicable standard refund deadline

Copy or original?

Original required

Proof of International/Supranational Status

The proof of International/Supranational Status is the document to be provided along with the Declaration of Beneficial Ownership for International and Supranational Organisations, only if the Czech Republic is not a member of the International/Supranational Organisation and/or if the organisation is not listed on the website of the Czech Ministry of Finance.

This proof of status can either be:

  • A certification from the tax authorities confirming that the entity is an International/Supranational organisation eligible for tax exemption; or
  • The international treaty, the foundation document or any other document proving that the entity is an International/Supranational organisation eligible for tax exemption.

How many are provided?

One per beneficial owner

Who completes it?

The beneficial owner

How often is it provided?

Once, it is valid until revoked.

When is it provided?

Once before the applicable standard refund deadline

Copy or original?

Original required

Power of Attorney

A Power of Attorney should be provided if a third party is completing either the Declaration of Beneficial Ownership, either the Declaration of EU/EEA Pension fund or the Declaration of International and Supranational Organisation on behalf of the beneficial owner.

Who completes it?

The beneficial owner

How often is it provided?

Once before the first applicable standard refund application

When is it provided?

Once before the applicable standard refund deadline

Copy or original?

Original required