Form descriptions - Relief at source - Belgian equities

22.07.2016

To obtain relief at source, the following documentation must be submitted to Clearstream Banking within the indicated deadlines according to the status of the beneficial owner, as follows:

For supranational or international organisations:

  • Annexe 229 - Attestation de propriété in the name of the each beneficial owner;
  • Per-payment corporate action instruction.

For non-resident pension funds:

  • Annexe 26 - Précompte Mobilier;
  • Per-payment corporate action instruction.

For foreign companies holding “qualifying” participation:

  • foreign companies with minority participation claiming a reduced rate of 1.6995%:
    • Self-declaration for reduced dividend withholding tax rate of 1.6995%
    • per payment corporate action instruction
  • foreign companies with substantial participation claiming exemption
    • Self-declaration for exemption of dividend withholding tax
    • per payment corporate action instruction

Form descriptions are presented according to the procedures available for relief and/or reclaim of withholding tax on income from Belgian equities.

Annexe 229 - Attestation de propriété

Annexe 229 is a certificate of ownership that must be submitted by supranational or international organisations to benefit from the exemption and must be completed, signed and stamped by the legal representative of the organisation.

How many are provided?One per beneficial owner.
Who completes it?Legal representative of the organisation.
How often is it provided?Once. Valid until further renewal request from the Belgian Tax Authorities.
When is it provided?Four business days before the first dividend payment date.
Copy or original?Original required.

Per-payment corporate action instruction

The per-payment corporate action instruction is a tax breakdown that must contain the following information:

Attn: PTR Tax services;
RE: Relief at source;
ISIN code;
Payment date;
CBL customer’s account;
Name, status, address, country of the beneficial owner;
Quantity;
Tax rate to be applied.

Who completes it?Customer.
How often is it provided?Before each dividend payment.
When is it provided?Two business days before each respective payment date.
Copy or original?Must be sent as an MT565 message via CreationOnline or SWIFT.

Annexe 26 - Précompte Mobilier

Annexe 26 must be submitted by non-resident pension funds to benefit from the exemption and must be completed, signed and stamped by the legal representative of the organisation.

How many are provided?One per beneficial owner.
Who completes it?Legal representative of the organisation.
How often is it provided?Once. Valid until further renewal request from the Belgian Tax Authorities.
When is it provided?Four business days before the first dividend payment date.
Copy or original?Original required.

Self-declaration for reduced wihholding tax rate 1.6995%

The self-declaration for reduced withholding tax rate 1.6995% must be submitted by foreign parent companies with minority participation to benefit from the reduced tax rate and must be completed, signed and stamped by the legal representative of the organisation.

How many are provided?

One per beneficial owner.

Who completes it?

Legal representative of the organisation.

How often is it provided?

Before each dividend payment.

When is it provided?

Four business days before the first dividend payment date.

Copy or original?

Original required.

Self-declaration for exemption of dividend withholding tax

The self-declaration for exemption of dividend withholding tax must be submitted by foreign parent companies with substantial participation to benefit from the reduced tax rate and must be completed, signed and stamped by the legal representative of the organisation.

How many are provided?

One per beneficial owner.

Who completes it?

Legal representative of the organisation.

How often is it provided?

Valid for the calendar year of the date of signature.

When is it provided?

Four business days before the first dividend payment date.

Copy or original?

Original required.