Form descriptions – Japan: A-C

Information is provided here about the forms and their use in relation to the holding of Japanese securities or relief and reclaim procedures with regard to withholding tax on income from them.

Beneficial Owner Details List

A Beneficial Owner Details List that provides information regarding the beneficial owner(s), the payment(s) and the respective DTT rate(s). The Beneficial Owner Details List must be submitted via Clearstream Fund Centre’s Upload Beneficial Owner List facility for reclaim on Japanese Listed ETFs and REITs.

How many are provided?	One per Clearstream Fund Centre account.
Who completes it?	Client.
How often is it provided?	Per reclaim application.
When is it provided?	At the latest, three months before the statutory deadline.
Copy or original?	Original required.

Certificate of Residence

A certificate proving the residency of the beneficial owner, issued by the beneficial owner’s local tax authorities.

How many are provided?	One per beneficial owner.
Who completes it?	Beneficial owner’s local tax authorities.
How often is it provided?	Listed ETFs and REITs - Relief at source: in general, valid for three years from the date of submission of the Form 17 to the Japanese Tax Office but, for U.S. investment vehicles and German beneficial owners applying for DTT, for one year only as from the date of submission of the Form 17 to the Japanese Tax Office. For Chilean and Zambian eligible beneficial owners, the form is valid for one year as from the date of issuance. Listed ETFs and REITs - Standard refund: valid for one year following the date on which it was stamped by the local tax authorities, this period covering the date on which the reclaim application is submitted to the Japanese Tax Authorities.
When is it provided?	Listed REITs - Relief at source: at the latest, five business days after each relevant income record date by 10:00 CET. Listed ETFs - Relief at source: at the latest, three business days after each relevant income record date by 10:00 CET. Listed, ETFs and REITs - Standard refund: original certificate to be provided with the reclaim.
Copy or original?	Original required.

N.B: upon request, an additional Certificate of Residence issued by the competent authority covering the income payment date (in the original) may be submitted by all clients.

Credit Advice

The credit advice identifies income payment details including the security type, gross amount of payment, date of payment and amount of tax withheld and must reconcile with the information in the refund form.

If the income is not paid to the final beneficial owner by Clearstream Fund Centre directly, credit advices of the payment are required from all parties involved, up to the final beneficial owner.

How many are provided?	One per beneficial owner.
Who completes it?	The financial institution with whom the beneficial owner holds the securities.
How often is it provided?	Per reclaim application.
When is it provided?	At the latest, three months before the statutory deadline.
Copy or original?	Original required.

Form descriptions – Japan: A-C – CFCL (Vestima)