Form descriptions – Japan: D-N

Information is provided here about the forms and their use in relation to the holding of Japanese securities or relief and reclaim procedures with regard to withholding tax on income from them.

Declaration Letter – U.S. Investment Fund

Clients holding Japanese listed ETFs or REITs on behalf of U.S. investment vehicles (such as mutual funds etc.) for whom Part B on Form 17 is normally applicable may opt to complete the Declaration Letter instead of Part B on the Form 17 for relief at source.

The Declaration Letter is mandatory for standard refund.

N.B.: Form 17 is, however, in any case, needed for U.S. investment vehicles.

How many are provided?	One per beneficial owner.
Who completes it?	Beneficial owner.
How often is it provided?	Listed ETFs and REITs - Relief at source: valid for one year as from the date of issuance. Listed ETFs and REITs - Standard refund: per reclaim request.
When is it provided?	Listed REITs - Relief at source: at the latest, five business days after each relevant income record date by 10:00 CET. Listed ETFs - Relief at source: at the latest, three business days after each relevant income record date by 10:00 CET. Listed ETFs and REITs - Standard refund: at the latest, three months before the statutory deadline.
Copy or original?	Original required.

Declaration Letter - <national> Pension Fund

Clients holding Japanese listed ETFs or REITs on behalf of beneficial owners for whom Part B of Form 17 is normally applicable may opt to complete the Declaration Letter instead of Part B on the Form 17 for relief at source.

Clients holding Japanese listed ETFs or REITs on behalf of French (e.g., SICAV and FCP) investment vehicles such as mutual funds have to complete the Declaration Letter for relief at source.

Clients holding Japanese Listed ETFs or REITs on behalf of tax-exempt pension funds under DTT with Limitation On Benefits Article must complete and submit the relevant version of the "Declaration Letter - <national> Pension Fund”, which request various information from the pension fund for standard refund.

How many are provided?	One per beneficial owner.
Who completes it?	Beneficial owner.
How often is it provided?	Once. Valid until revoked.
When is it provided?	At the latest, three months before the statutory deadline.
Copy or original?	Original required.

Form 17 Attachment Form for Limitation on Benefits Article

Clients holding Japanese listed ETFs or REITs on behalf of eligible beneficial owners under DTT with Limitation On Benefits Article must provide this form.

How many are provided?	One per beneficial owner.
Who completes it?	Beneficial owner.
How often is it provided?	Listed ETFs and REITs - Relief at source: in general valid for three years if any line of part A Section 3 of the form applies. The Form 17 is valid for one year if any line of part B, C or D Section 3 of the form applies. The validity of the form starts as from the date of submission of the Form 17 to the Japanese Tax Office. Listed ETFs and REITs - Standard refund: per reclaim request.
When is it provided?	Listed REITs - Relief at source: at the latest, five business days after the first relevant income record date by 10:00 CET. Listed ETFs - Relief at source: at the latest, three business days after each relevant income record date by 10:00 CET. Listed ETFs and REITs - Standard refund: at the latest, three months before the statutory deadline.
Copy or original?	Original required.

Letter of Request to Clearstream Fund Centre for Reclaim of Withholding Tax on Japanese Vestima fund securities

How many are provided?	One per reclaim application.
Who completes it?	Client.
How often is it provided?	Per reclaim application.
When is it provided?	At the latest, three months before the statutory deadline.
Copy or original?	Original required.

Form descriptions – Japan: D-N – CFCL (Vestima)