Quick refund - eligibility, documentation, deadlines - Equities and ETF

Tax | Poland

Reference

Service level

6-series account | CBL

Last Updated

25.09.2026

Who can obtain quick refund?

Quick refund on Polish equities and ETF is available through Clearstream for the following beneficial owners if a relief at source was not obtained:

Beneficial owners	Equities
Central banks	DTT rate
Governments, administrative subdivisions and local authorities	DTT rate
Banks and investment firms (as defined in EU MiFiD regulations)	DTT rate
Supranational or international organisations of which Poland is a member	DTT rate
Entities mentioned in DTT (example of these entities in DTT Poland/Singapore)	DTT rate
DTT resident pension fund and investment funds	DTT rate
Eligible pension funds and investment funds ^a	0%
EU investors with substantial holding	0%

a. From 1 January 2026, a 0% rate applies to all funds (not only EU/EEA) domiciled in a jurisdiction whose legal framework allows Polish authorities to obtain information on accounts held by the fund though an automatic exchange mechanism.

Documentation requirements

The certification required for quick refund is identical as for relief at source. It must be provided by the stated deadline to allow the depository to perform the due diligence and confirm the eligibility of the beneficial owner for the quick refund.

Upon submission of the relevant documentation, the depository will perform due-diligence analysis and confirm via email whether a reduced tax rate (or tax exemption) can be applied.

The documentation requirements are described below and the templates of the forms are available under Tax Forms to use - Poland.

a) FOR ALL ELIGIBLE BENEFICIAL OWNERS

Per-payment instruction

Per-payment instruction per each tax rate provided via Swift (formatted MT565) or Xact Web Portal message that includes:

Client Account Number;
ISIN;
Corporate Action Reference ID;
Payment Date;
The total holding of securities;
Full name, Fiscal address, and TIN number of the Beneficial Owner;
Country of Residence for Tax Purposes;
Tax rate to apply;
Holding for which the reduced/exempt tax rate applies.

The beneficial owner per-payment instruction must be provided before each dividend payment.

One-time certificate (OTC) for equities

The original OTC is completed and duly signed by the client. It specifies among other things whether the client is the sole beneficial owner of all the debt securities held in the account. It must be provided once before the first income payment.

It remains valid for 5 years. Any changes to any details must be communicated in a new OTC.

Power of Attorney – Omnibus account

A Power of Attorney should be provided if a third party is completing the Declaration of Beneficial Ownership. The document must be provided once before the first applicable income payment and remains valid until revoked.

Specificity for EU investors with substantial holding

For EU investors with a substantial holding, all requests will be assessed on a case-by-case basis with current tax regulations and other requirements taken into account. There is no standard set of documentation.

b) IN ADDITION, DEPENDING ON THE TYPE OF BO

Type of BO	Documentation required (English language only)
Foreign central banks	Up-to-date Certificate of Tax Residence (original or copy Notarised and apostilled beneficial owner statement (Statement A-RAS BO Declaration) Notarised copy of company establishment documents Latest financial statements together with the auditor’s opinion (if such opinion is available). Financial statements without the auditor opinion will be accepted only provided that such opinion has not been issued.
Foreign banks and investment firms (as defined in EU MiFiD regulations)	Up-to-date Certificate of Tax Residence (original or copy) Notarised and apostilled beneficial owner statement (Statement A-RAS BO Declaration) One of the following: Notarised copy of an extract from recipient’s commercial registrar, OR if not available Notarised copy of company establishment documents. One of the following: Notarised copy of a banking/investment firm liscese, OR Notarised and apostilled Statement confirming the status of the bank/investment firm with reference to the publicly available official registrar that confirms the scope of its license (Statement C-RAS Declaration) Latest financial statements together with the auditor’s opinion (if such opinion is available). Financial statements without the auditor opinion will be accepted only provided that such opinion has not been issued.
Insurance Companies;	Up-to-date Certificate of Tax Residence (original or copy) Notarised and apostilled beneficial owner statement (Statement A-RAS BO Declaration) One of the following: Notarised copy of extract from the recipient’s commercial registrar, OR if not available Notarised copy of company establishment documents One of the following: Notarised copy of licence, OR Notarised and apostilled statement confirming the status of the insurance company and reference to the publicly available official registrar, which confirms such scope of the insurance company licence, including also link to such insurance company’s own website (Statement C-RAS Declaration). Latest financial statements together with the auditor’s opinion (if such opinion is available). Financial statements without the auditor opinion will be accepted only provided that such opinion has not been issued.
Entities specifically mentioned in the DTT signed between Poland and their country of residence	Up-to-date Certificate of Tax Residence (original or copy) Notarised and apostilled beneficial owner statement (Statement A-RAS BO Declaration) One of the following: Notarised copy of an extract from recipient’s commercial registrar, OR if not available Notarised copy of company establishment documents Latest financial statements together with the auditor’s opinion (if such opinion is available). Financial statements without the auditor opinion will be accepted only provided that such opinion has not been issued.
Foreign governments, foreign administrative sub-divisions and foreign local authorities	Up-to-date Certificate of Tax Residence (original or copy) Notarised and apostilled beneficial owner statement (Statement A-RAS BO Declaration) Notarised copy of company establishment documents Latest financial statements together with the auditor’s opinion (if such opinion is available). Financial statements without the auditor opinion will be accepted only provided that such opinion has not been issued.
Supranational or international organisations	Notarised and apostilled beneficial owner statement (Statement B - RAS Supranational Declaration). Notarised copy of company establishment documents (upon request). Latest financial statements together with the auditor’s opinion (if such opinion is available). Financial statements without the auditor opinion will be accepted only provided that such opinion has not been issued.
Pension Funds and Investment Funds	Up-to-date Certificate of Tax Residence (original or copy) Notarised and apostilled beneficial owner statement (Statement A-RAS BO Declaration) One of the following: Notarised copy of an extract from recipient’s commercial registrar, OR if not available Notarised copy of company establishment documents One of the following: Notarised copy of licence OR Notarised and apostilled statement confirming the status of the pension/investment fund with reference to the publicly available official registrar that confirms such scope of the pension/investment fund licence (Statement C-RAS Declaration) For pension/investment funds applying for full exemption: additional notarised and apostilled statement from beneficial owner (Statements F – Investment Fund Statement/D – Pension Fund Statement). Latest financial statements together with the auditor’s opinion (if such opinion is available). Financial statements without the auditor opinion will be accepted only provided that such opinion has not been issued.

Important Note: Investors who obtained a ruling from the Polish Tax Authorities on the applicability of the DTT rates must provide a copy of such ruling together with their certification for review and evaluation. Then original or notarised copy of such ruling will be required.

Deadlines for receipt of documents¹

Documentation for quick refund of withholding tax on dividends from Polish equities must be received by Clearstream within the below prescribed deadlines.

If any instruction, tax certification, or amendment is received after these deadlines, the client's entire application for relief at source will be rejected, with the possibility to be processed via the quick refund.

Quick refund	Deadline for receipt by Clearstream
Original certificates	At the latest, four business days before the last business day of the month in which the payment was made, by 10:00 CET.
Per payment instruction	At the latest, one business day before the last business day of the month in which the payment was made, by 10:00 CET.

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1. Clients are strongly recommended to verify the deadlines of each event in our tax notifications, as those may be subject to changes upon the request of the issuer.

Quick refund - eligibility, documentation, deadlines - Equities and ETF

Who can obtain quick refund?

Documentation requirements

Deadlines for receipt of documents1

Deadlines for receipt of documents¹