Form descriptions – Standard refund – Swedish equities
The following is a list of information regarding the various tax forms to be completed in order to benefit from quick refund of withholding tax on dividends from Swedish dividends. The templates of the forms are available in the Tax forms to use section.
Claim for Repayment of Swedish Tax on Dividends: SKV 3740/3742
The Swedish Tax Authorities withholding tax refund form SKV 3740 is to be used for all refund requests except for Switzerland, where an SKV 3742 should be used.
Instructions: Two copies must be completed and filed for certification by the beneficial owner's tax authority or a bank in the same country of residence as the beneficial owner. The top copy must then be forwarded to Clearstream Banking, who will then forward it to the Swedish Tax Authorities.
Who completes it? | Beneficial owner or client under Power of Attorney. |
How often is it provided? | Per reclaim application. |
When is it provided? | At the latest two months before the statutory or DTT deadline, whichever is applicable. |
Copy or original? | Original required. |
Certificate of exemption
A Certificate of exemption must be submitted when the client requests a full tax exemption for an organisation or foreign government recognised as tax-exempt by the Swedish Tax Authorities.
The form is applicable to obtain tax exemption at source or to apply for a quick/standard refund.
How many are provided? | One per account or specified set of Clearstream Banking accounts. |
Who completes it? | Swedish Tax Authorities. |
How often is it provided? |
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When is it provided? | (Standard refund) at the latest two months before the statutory or DTT deadline, whichever is applicable. |
Copy or original? | Original required. |
UCIT certificate stating that the fund is qualified under the UCITS IV directive (2009/65/EC)
A Certificate must be submitted when the client is requesting a full tax exemption for a fund that qualifies for exemption under the UCITS IV directive (2009/65/EC).
The form is applicable to obtain tax exemption at source or to apply for a quick or standard refund.
How many are provided? | One per account or specified set of Clearstream Banking accounts. |
Who completes it? | Local authority, similar to the Swedish Financial Supervisory Authority |
How often is it provided? |
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When is it provided? | (Standard refund) at the latest two months before the statutory deadline. |
Copy or original? | Copy required. |
Credit Advice
Identifies dividend payment details including the security type, gross amount of payment, date of payment and amount of tax withheld. The credit advice must reconcile with the information in the refund form. If the beneficial owner is the client's client, the credit advice from the client to the beneficial owner must be provided.
Who completes it? | Financial institution paying the beneficial owner. |
How often is it provided? | Per reclaim application. |
When is it provided? | At the latest two months before the statutory or DTT deadline, whichever is applicable. |
Copy or original? | Original required. |
Power of Attorney
If the client or a third party is completing the form on behalf of the beneficial owner, a Power of Attorney must be provided.
Who completes it? | Beneficial owner. |
How often is it provided? | Per reclaim application. |
When is it provided? | At the latest two months before the statutory or DTT deadline, whichever is applicable. |
Copy or original? | Original required. |
Letter of Request to Clearstream Banking for Reclaim of Swedish Withholding Tax
This authorises Clearstream Banking to reclaim withholding tax from the Swedish Tax Authorities on the client´s behalf.
Who completes it? | Client. |
How often is it provided? | Per reclaim application. |
When is it provided? | At the latest two months before the statutory or DTT deadline, whichever is applicable. |
Copy or original? | Original required. |
Statement mentioning that the company holds at least 10% of the voting power and that the shares have been held for at least one year
This statement should be provided by each Liechtenstein joint stock company introducing a standard reclaim on Swedish dividends (Quoted shares only).
How many are provided? | One per standard reclaim application. |
Who completes it? | This statement should be issued by an audit firm; however, we are currently investigating to know whether such statement issued by the Liechtenstein joint stock company itself would be accepted by STA. |
How often is it provided? | Per standard reclaim application |
When is it provided? | (Standard refund) at the latest two months before the statutory or DTT deadline, whichever is applicable. |
Copy or original? | Original. |
Statement mentioning that the shares are held as capital/fixed assets by the holding company
This statement should be provided by each Liechtenstein joint stock company introducing a standard reclaim on Swedish dividends.
How many are provided? | One per standard reclaim application. |
Who completes it? | This statement should be issued by an audit firm; however, we are currently investigating to know whether such statement issued by the Liechtenstein joint stock company itself would be accepted by STA. |
How often is it provided? | Per standard reclaim application. |
When is it provided? | (Standard refund) at the latest two months before the statutory or DTT deadline, whichever is applicable. |
Copy or original? | Original. |
Certificate of residence – Entities within the meaning of EU Parent Subsidiary Directive 2011/96/EU
The certificate of tax residence must:
Refer to the year in which the dividend payment took place;
Include the name and the tax identification number of the beneficial owner;
- Confirm that the beneficiary is resident within the meaning of article 4 of the tax convention between its country of tax residence and Sweden and is subject to corporate income tax without any possibility of an option for being exempt.
The certificate of tax residence may be provided as a copy (original upon request) via post and will remain valid for the full calendar year if it meets the above requirements.
Note: It is not a requirement that the certificate of tax residence must refer to the EU Parent Subsidiary Directive (or the requirements set out in the Directive). However, in such instances where the certificate of tax residence does not provide such confirmation, the requirements will have to be stated in other documents.
How many are provided? | One per standard reclaim application. |
Who completes it? | Authorities, client, beneficial owner (as applicable). |
How often is it provided? | Per standard reclaim application. |
When is it provided? | (Standard refund) at the latest two months before the statutory or DTT deadline, whichever is applicable. |
Copy or original? | Original required. |
Confirmation that the beneficial owner is a legal entity as described in Annex I part A and that it is subject to taxation as described in Annex I part B of EU Parent Subsidiary Directive 2011/96/EU
The confirmation has to be provided by submitting the following documents:
Certificate of deposit from the custodian of the beneficial owner. This certificate should be issued by the direct custodian of the beneficial owner and confirm the number of shares, which the beneficial owner held with the custodian on the record date;
An extract from the shareholder register;
A confirmation from an audit firm or other local authority confirming that this company is regulated as described in the Directive.
The confirmation must be provided per each dividend payment and may be provided as a copy via post, but the original has to be provided upon request.
It is sufficient to just refer to the relevant article in the Directive and confirm that the company meets the requirement.
How many are provided? | One per standard reclaim application. |
Who completes it? | Beneficial owner’s custodian, audit firm (as applicable). |
How often is it provided? | Per standard reclaim application. |
When is it provided? | (Standard refund) at the latest two months before the statutory or DTT deadline, whichever is applicable. |
Copy or original? | Original required. |