During a security’s life cycle - post-issuance
To ensure adequate asset servicing, some specific securities information is required per event during a security’s lifecycle :
- The ISMAG Asset Servicing “Checklist B” – Notification for Predictable Events – to be used by the Issuer/Calculation Agent/ Determination Agent/Warrant Agent/ Conversion Agent/…, to facilitate data notification to the relevant Agents and Common Depositories, for predictable events such as, income/redemption rate fixing notifications, partial redemptions with pool factor, call options, etc. Timely, accurate and complete notifications will reduce the negative impacts on end investors, such as payment reversals.
- The ISMAG Asset Servicing “Checklist C” – Notification for Unpredictable Events – to be used by Issuer/Legal Counsels/ Corporate Action Agents/Determination Agents/Conversion Agents, to notify an event not foreseen in the security Terms & Conditions, i.e. the unpredictable events. These events, such as meetings, exchanges, tender offers, etc., usually have separate governing event documents. Additional templates are contained in this file which cover the Event Lifecycle Notification, Event Outcome or Event Change Value Notification.
Each list is organised around 6 different axes:
- Family/Grouping structures the different information items identified for an event
- Field Name refers to the information required, to facilitate common understanding/language
- Value details the format for a particular item, avoiding ambiguity
- Application method refers to specific conditions or recommendations to consider, and if met, these details are required
- Definition describes the ‘field name’, to ensure a common understanding and language
- Priority identifies whether information is Mandatory, Conditional – see ‘application method’ - or Optional for a given event
For sending documents to ICSDs: Naming Convention
Aimed at increasing document flow efficiency, Naming Convention for Final Documents describes how to structure your email subject and attachment name(s), some general e-mail guidelines, and includes the relevant contact details at the ICSDs . This convention is to be used when sending final new issues documentation to the ICSDs by e-mail.
The benefits of using the Naming Convention are:
- the creation of a standard reference to prevent lost or misplaced documentation;
- the easy identification of documentation content and purpose;
- the ability to automate document management.