Form descriptions - Quick refund - Belgian debt securities (Securities held in CBF)
To apply for a quick refund, the following documentation must be submitted to Clearstream Banking within the indicated deadlines according to the status of the beneficial owner, as follows:
For residents of Double Taxation Treaty (DTT) countries:
- Form 276 Int.;
- Full chain of original Credit Advices;
- Power of Attorney from the final beneficial owner (if Form 276 Int. signed by a third party);
- Power of Attorney from the Clearstream Banking client (upon request);
- Per-payment Corporate Action Instruction.
For supranational or international organisations:
- Attestation individuelle;
- Credit Advice.
Form descriptions are presented according to the procedures available for relief and/or reclaim of withholding tax on income from Belgian debt securities.
Form 276 Int.
A Form 276 Int. (or together with a Certificate of Residence if Section IV in Form 276 Int. is not completed) must be submitted as the official Belgian tax reclaim form to be used for refund applications on Belgian debt securities.
The form must be completed by the beneficial owner or its representative and stamped by the tax authorities of the beneficial owner’s country of residence.
For beneficial owners that are residents of the U.S.A., it is mandatory to submit an original Form 6166 issued by the Internal Revenue Service for each reclaim application and the Form 276 Int. should not be stamped and completed by the local tax authorities.
For beneficial owners that are individuals, date and place of birth must be completed. The full name must always be stated (surname and first names). First names may not be abbreviated and must be written in full.
Who completes it? | Beneficial owner or its legal representative and the beneficial owner’s tax authority. |
How often is it provided? | Per quick refund application. |
When is it provided? | At the latest, three business days after the interest payment date, by 10:00 CET. |
Copy or original? | Original required. |
Credit Advice
An original Credit Advice provided by the last intermediary in the chain having the beneficial owner’s account in its books.
The credit advice identifies interest payment details including the security type, gross amount of payment, date of payment and amount of tax withheld. The credit advice must reconcile with the information in Form 276 Int.
Who completes it? | Financial institution paying the beneficial owner. |
How often is it provided? | Per quick refund application. |
When is it provided? | At the latest, three business days after the interest payment date, by 10:00 CET. |
Copy or original? | Original required. |
Power of Attorney from the final beneficial owner
Upon request, if the client or a third party is completing the Form 276 Int. on behalf of the beneficial owner, a Power of Attorney must be provided.
Who completes it? | Beneficial owner. |
How often is it provided? | Upon request. |
When is it provided? | Upon request. |
Copy or original? | Copy accepted. |
Power of Attorney from the Clearstream Banking client
Upon request, a Power of Attorney completed and signed by the Clearstream Banking client authorising Clearstream Banking to reclaim withholding tax on the client’s behalf must be provided.
Who completes it? | Client. |
How often is it provided? | Upon request. |
When is it provided? | Upon request. |
Copy or original? | Copy accepted. |
Per-payment Corporate Action Instruction
The per-payment instruction must be provided per tax rate either via Xact Web Portal, or by a formatted Swift MT565 message. It must include:
- Attn: PTR Tax services;
RE: Quick refund; - Client account number;
- ISIN code;
- CBL Corp ID;
- Instructed quantity (according to the eligible balance in the account);
- Tax rate to apply: to be included in field :92A::TAXB// for Swift users or tax rate field for Xact Web Portal users;
- Beneficial owner details, to be included in the BENODET sequence (for Swift users): Name, status, address, country of residence, holding.
Who completes it? | Client. |
How often is it provided? | Per quick refund application. |
When is it provided? | At the latest, three business days after the interest payment date, by 10:00 CET. |
Copy or original? | Must be sent as a formatted MT565 message or via Xact Web Portal. |
Attestation Individuelle
A certificate of ownership that must be submitted by supranational or international organisations to benefit from the exemption and must be completed, signed and stamped by the legal representative of the organisation.
How many are provided? | One per beneficial owner. |
Who completes it? | Legal representative of the organisation. |
How often is it provided? | Once. Valid until further renewal request from the Belgian Tax Authorities. |
When is it provided? | At the latest, three business days after payment date, by 10:00 CET. |
Copy or original? | Original required. |