Swiss registered shares
Request for registration
Security registration
The final beneficiary must complete either an “Application for entry in the Share Register (Natural person)” or an “Application for Entry in the Share Register (Legal entities, partnerships and sole proprietorships)”(as appropriate) for further submission to Clearstream Banking along with a duly signed covering letter (signed by two authorised signatories) containing:
- Client name and CBL five-digit account number;
- Name and complete address of final beneficiary;
- Date of birth;
- ISIN and name of securities;
- Quantity of shares.
Swiss registration requests will only be accepted and processed if sent as a PDF attachment.
We kindly ask clients to send their forms by email to Settlement Frankfurt at the following email address:
FaxSG17093@clearstream.com
- Please make sure the PDF forms are clear and readable.
- Please do not send the originals to Clearstream Banking unless requested, this will prevent double bookings.
After the registration form and cover letter have been verified, the client position will be blocked and the registration form will be forwarded to the depository (UBS AG) for processing.
Registration only for Annual or Extraordinary General Meeting (GM)
The same application form as described above should be completed and shipped along with a duly signed covering letter (signed by two authorised signatories) to:
Clearstream Services Prague Branch
PCA unit
Futurama Business Park
Building B
Sokolovská 662/136b
18600 Praha 8
Czech Republic
After the GM, the securities are available on the client account in un-registered form again.
Request for de-registration
In order to change beneficiary registration into the nominee of CBL, clients must send a de-registration request, via Swift MT599 free-format message or Xact Web Portal message, marked “Attn: Settlement Department – OEU Europe Continental” and containing the following details:
- “Request for De-Registration – <client name and account number with CBL>”;
- Name and complete address of final beneficiary;
- Date of birth;
- ISIN and name of securities;
- Quantity of shares.
When de-registration is complete, the security will be unblocked and released back to the client account.
Settlement of registered securities in book-entry form
CBL clients can also settle securities that have already been registered in the name of the final beneficiary through the Swiss Depository UBS AG, Zürich.
For the deposit of registered securities for the CBL account, counterparties are requested to:
Deliver to: UBS AG, Zurich, Account CH100025
In favour of: Clearstream Banking S.A., Account <5-digit CBL account number>
Withdrawals of registered securities should be instructed with the respective counterparty information.
For both deposits and withdrawals, CBL clients are requested to provide CBL with the following:
- The relevant receive free settlement instruction (as described in the Market Link Guide - Switzerland) with, in the narrative field of the instruction, “PostTyp/RE <name, address and date of birth of final beneficiary owner>”; and
- A Swift MT599 free-format message or Xact Web Portal message, marked “Attn: Settlement Department – OEU Europe Continental” and containing the instruction reference and registration details.
Important notes:
- The details of the final beneficiary are matching criteria and, in order to avoid settlement delays, clients are advised to use the correct name and address details.
- Instructions that do not include final beneficiary details will be rejected accordingly and the client is requested to re-instruct with the complete and correct details.
- Once settlement has taken place, the registered position is blocked at the client account.
Amendment of registration details
CBL clients are requested to report any amendments to the registration details of Swiss registered securities as follows:
- For name changes of a registered owner (for example, resulting from marriage, company merger etc.), a new original application form must be mailed to the address under section “Request for Registration” above, for the attention of Settlement Department – OEU Europe Continental.
- Changes to the legal address are to be transmitted via a Swift MT599 free-format message or Xact Web Portal message, marked “Attn: Settlement Department – OEU Europe Continental”.
Physical certificates
Physical deposit
Physical registered securities must be dematerialised before they can be deposited at UBS.
The certificates and related transfer documents must be sent to:
UBS AG
Abteilung 0X41
Badenerstrasse 574
8048 Zürich
Switzerland
Account 23060768S2
In favour of <5-digit CBL account number> Instruction formats
In addition, CBL clients are requested to send:
- A Swift MT599 free-format message or Xact Web Portal message, marked “Attn: Settlement Department – OEU Europe Continental”, containing the instruction reference and trade details; and
- The relevant receive free settlement instruction (as described in the Market Link Guide – Switzerland) with, in the narrative field, details as follows:
- For already registered securities that should remain registered in book-entry form, “PH-RE <name, address and date of birth of final beneficiary owner>”; and
- For securities that should be de-registered or bearer certificates, “PH-DI”.
UBS AG will send the certificate(s) to the registrar for dematerialisation. When dematerialisation has been confirmed, the securities will be held at SIS in book-entry form; any securities being held in registered form are subject to being blocked on the relevant CBL account.
To be accepted, the securities must be SIS-eligible and the certificates must be in negotiable form; otherwise, all documents will be returned to the sender at the expense of the client.
Physical withdrawal
For a security that should be physically withdrawn, the CBL client must send the appropriate deliver free instruction including the full name and address of the Receiving Agent as recipient of securities (as described in the Market Link Guide – Switzerland).
Physical deliveries of registered securities require a Swift MT599 free-format message or Xact Web Portal message, marked “Attn: Settlement Department – OEU Europe Continental”, containing the instruction reference and registration details together with the additional narrative “RE <name, address>” in the settlement instruction.
Fees
For each physical settlement (deposit and withdrawal), an additional fee of CH 125 will be charged to the CBL client.